Rejection Email Samples

This first sample email is to a candidate who didn’t make it to the interview stage.

From: Barry Ruiz
Subject: State Health Care Now State Policy Director position
To: Josephine Jones

Dear Josephine,

Thank you for applying for the state policy director position with State Health Care Now. We appreciate your interest in our organization and your commitment to sensible health care policy reform.

We received more than 200 applications for the position, and the hiring process has been a very competitive one. Although we were impressed with your qualifications, we have decided not to move your application forward. However, we greatly appreciate your interest in working with us and wish you the best of luck with your job search.

Sincerely,

Barry Ruiz
Chief of Staff

_________________________________________________________________________

This sample is to a candidate who did have an in-person interview.

From: Barry Ruiz
Subject: State Health Care Now State Policy Director position
To: Dan Miller

Dear Dan,

Thanks so much for talking with Tracy and me last week about our state policy director position. We really enjoyed the meeting, especially hearing about your work with United Way, and we were impressed with your qualifications.

We’ve had a very competitive pool and have had to make hard decisions, and unfortunately I won’t be able to advance you into the next round of interviews. I have no doubt, though, that you’ll be a real asset to an organization in the right position, and I wish you the best of luck with your job search.

Best,

Barry Ruiz
Chief of Staff